Page 13 - CCGA Best Practices Version English

contractor both know the quality of the information included on the plans.
The facilities shown should include active, abandoned, not-in-use, future
use, and proposed facilities. The design plans should include a summary
showing the proposed facility route or excavation. The design plans should
be provided to affected facility owners in order to provide an opportunity for
final comment/clarification. Benefits: Providing complete underground facility
information and including this information on design drawings reduces safety
hazards, simplifies coordination, and minimizes final project costs.

Benefits: Providing complete underground facility information and including
this information on design drawings reduces safety hazards, simplifies
coordination, and minimizes final project costs.

Current Practice:
A potential practice is described below:

At 30% Design Review
A utility coordination meeting is set up for the Project Manager to meet with
all utilities having facilities within the boundaries of the project, as well as
potential utilities that may wish to place facilities within the limits of the
project. Plan design drawings and cross sections are circulated to the utility
companies prior to the meeting highlighting potential conflicts. During the
meeting the following issues are addressed:
q Ensure that all utilities have been correctly identified on the base
drawings
q Identify Areas of conflict
q Discuss Potential Solutions
q Discuss the Region’s project timing
q Address relocation restrictions such as property acquisition, stream or
railway crossings
q Discuss additional test pitting that may be required as well as level of
detail required (i.e. SUE)
Minutes should be prepared by the project Manager or his/her consultant and
circulated to all attendees for verification
At 60% Design Review
At the second utility coordination meeting, the utility companies should be
bringing to the table a drawing (supplied originally by the Region) showing
how each utility will be addressing their relocates. Each facility’s location
should be based on Regional standard offsets and comments made at first
meeting. This meeting should accomplish the following:
q Approval in principle is given for the overall co-ordination plan
q General timing required for relocation
q Date confirmed for receipt by Region for final drawings for approval
andMunicipal consent
q Project timing update
q General estimate

Canadian Common Ground Alliance
Best Practices Version 3.0 – October 2018
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