Page 14 - CCGA Best Practices Version English

Minutes should be prepared by the project Manager or his/her consultant and
circulated to all attendees.
At 90% Design Review
By this point in time, the utility relocation plans have been submitted
and approved, cost sharing estimates (in accordance with the governing
agreements) have been submitted and approved, written notification to each
utility mandating relocation (in accordance with the governing agreements)
has been given and notification time has passed. All land acquisition has
been secured by the Region, and all utilities should be on site relocating their
facilities.
If the utility can only move during the reconstruction contract, a relocation
timing window must be established to co-ordinate works and provide for a
separation of time and distance between contractors.

At Pre-Tender Meeting
Calls are made to each utility confirming progress on site and ensuring
relocation complete prior to Region’s contractor on site.
References:
• CSA S250-11, Mapping of Underground Utility Infrastructure

DESIGN PROCESS

1-7: Utility Coordination

Practice Statement: Project owners and facility owners should regularly
communicate and coordinate with each other concerning current and future
projects. Consideration should be given to the establishment of Utility
Coordinating Committees (UCCs) mandated to deal with specific projects as
well as issues of concern.

Practice Description: Project Owners should circulate design drawings to
facility owners for the purpose of allowing the facility Owner to identify the
location of their infrastructure, and potential conflicts. The design drawings
should contain sufficient information of the proposed work to allow the
facility owner to understand the scope of the work and the impact of such
work on their structures. Where relocation of facilities will be required,
a realistic schedule should be developed that allows time for the design,
construction and budget approval of the relocated facilities.

Utility coordinating committees provide a mechanism through which winwin
solutions can be developed for problems associated with the management
of the public and private infrastructure projects within the public road
allowance. These problems are generally due to poor communication and

Canadian Common Ground Alliance
Best Practices Version 3.0 – October 2018
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