Page 46 - CCGA Best Practices Version English

3-12: Facility Identification

Practice Statement: The owner is identified.

Practice Description: The owner of a facility is identified by markings at
the time the facility is located. This practice facilitates a positive response for
all located facilities within the requested area.

In situations where two facilities share the same colour code (such as
telephone or CATV) both facilities should be identified. During completion
of the locate the facility material type and size, when available, should be
identified on the locate form.

3-13: Communications
Practice Statement: Communication is established amongst all parties.

Practice Description: Notification services, facility owners and excavators
all have clearly defined processes to facilitate communication between all
parties. If the complexity of a project or its duration is such that a clear
and precise understanding of the excavation site is not easily conveyed in
writing on a locate request, then a pre-location meeting is scheduled. This
pre-location meeting is on-site to establish the scope of the excavation. If
requested by either party, written documentation between the excavator and
the locator should include:
• Date, Name, Company,
• Contact numbers for all parties,
• List and the limits of the dig areas to be excavated,
• Schedule for both marking and excavating the areas, and
• Follow up agreements that might be necessary.

Any changes to the areas that are to be located are in writing and include
all parties responsible for the excavation and marking of the excavation
sites. Locators also schedule site meetings if the complexity of the markings
requires further explanation.

3-14: Locate Report

Practice Statement: A written report which may be referred to as the
Locate Report or Buried Plant Locate Report or Locate Sheet should be
issued by the locator in order to provide details and instructions for the
locate and to confirm that the locate has been completed.

Practice Description: In order to complete the locate process it is
necessary to provide sufficient information that parties relying on this for
excavation purposes will be able to correctly interpret the marks in the field
and be aware of the instructions, warnings and limitations of the locate. This
information should be provided in a Locate Report that is legible and that
groups similar types of information in a logical and consistent order.

Canadian Common Ground Alliance
Best Practices Version 3.0 – October 2018
41