Page 19 - CCGA Best Practices Version English

health and safety, and performance which must be met prior to participating
in the bid process.
Benefits:
• Quality of work;

• Improved safety; and
• Minimized Risk

1-12: Pre-Bid Conferences

Practice Statement: Depending on the size and scope of a project, a
prebid conference involving all stakeholders, should be held and bids should
be accepted from only those qualified contractors attending the pre-bid
conference.

Practice Description: The project owner should require that all potential
qualified contractors attend a pre-bid conference involving the facility
owners whose facilities might be affected by the proposed excavation and
project design. The pre-bid conference should address, as a minimum, the
requirements of the project in relation to the protection, support, and safe
maintenance of the facilities during the excavation and construction. Pre-bid
conference proceedings should be recorded and minutes circulated to all
those in attendance.

Examples of Practice: Pre-bid conferences normally involve the project
owner, the project design staff, the owners, and the potential contractors.
During the pre-bid conference, the contractors are made aware of the special
requirements of the project with respect to certification, safety, and the
regulatory environment.

Benefits: Pre-bid conferences afford the opportunity for discussion among
the owner, contractor, designer, and other interested parties of the many
aspects of a proposed project, including:
1. Scope clarifications;

2. The review of contract documents;
3. Regulatory requirements;
4. Schedules; and
5. Damage Prevention.
Pre-bid conferences ensure that all potential participants in the project
possess the same understanding of the project requirements, and
complexities.

Canadian Common Ground Alliance
Best Practices Version 3.0 – October 2018
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